Secretary

General Information

Posted on the 09/02/16

Ad details

Management of schedules; receive and welcome visitors, organize and manage appointments, make telephone calls, verifying incoming calls to ensure their importance and possibility to respond and manage diary and schedule of lead operational and technical staff
• Administrative management; organize meetings, receive, draft, type and make follow-ups on administrative letters, meeting room bookings, maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; support meetings and events by coordinating photocopying, scanning and comb binding of project documents and presentations,
• Management of mails; create a recording system for incoming and outgoing mails, ensure archiving, filling and management of documents, receive and register letters addressed to the project
• Logistics; support with hotel and airline reservations, manage the use of vehicles by ensuring an updated recording system for vehicle’s movement, booking vehicle servicing and maintenance, organize venues for project events, keep equipment operational by following manufacturer instructions and established procedures
• Data entry; assist with M&E data entry when necessary

Qualification Required & Experience:

• B.Sc. degree or HND diploma in administration with minimum of three (03) years’ work experience or Vocational training/ Diploma or equivalent in secretarial work or administration with at least 5 years of work experience
• Excellent command of computer applications (MS word, excel, PowerPoint, outlook and internet)
• Document and database management skills
• Detail oriented, ability to work under pressure in a multicultural environment
• Excellent written and oral communications skills
• Self- motivated, customer oriented and team player
• High sense of responsibility and confidentiality
• Multilingual- English and knowledge of at least 2 other local language.

Interested person can send CV to broadwavelogisticmanagement@gmail.com

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